Projects | iTarget Information Technology

This is a web based tool for tracking cadaver donations, specimens made from these cadavers, and cadavers (and specimens) acquired from external (approved) sources at the University of Pittsburgh. This application will replace a paper-based system, streamlining the process.

Project Team: Ratna Jain

Stakeholders: Dr. Barbara Barnes, Jan Hart

Biomedical Master's Program (BMP)

iTarget, using AMP-UP, will support the admissions and student tracking aspects of the new Biomedical Master Program, a one-year program with the goal of better preparing baccalaureate degree students for successful application to medical school and simultaneously help to fill the short-fall in physicians expected during the next decade, as forecast by the AAMC.

Projct Team: Lori Winkler

Stakeholders: Dr. Alessandro Bisello, Dr. Peter Drain, Dr. Bruce Freeman, Dr. Guillermo Romero, Steven Wendell, Ph. D.

Committee for Oversight of Research and Clinical Training Involving Decedents (CORID) Web Application

CORID is responsible for the review and approval of all proposed activities that require the use of human cadaveric material in order to provide a mechanism for institutional oversight of proposed activities to evaluate whether they are within ethical and societal norms; follow a process which considers the scientific or clinical merit of each proposed study or training activity; and, ensure that informed consent was appropriately secured. The CORID Web application allows investigators to complete and submit the application form online.

Project Team: Dr. Steven Cochran, Chris Martin

Stakeholders: Dr. Barbara Barnes, Jan Hart

Conference Room and Class Room Website

The conference room and classroom website will provide any user with an HSConnect login, access to available conference rooms and classrooms in the buildings managed by Space Administration office along with contact information for the administrators who manage these rooms.

Project Team: Ratna Jain

Stakeholders: Jill Hicks

Conflict of Interest Superform (COI) Redesign (iCOI)

University of Pittsburgh employees are required to disclose any potential conflicts of interest, at least yearly. The redesign uses the latest technology to streamline the procedure and efficiently store the data collected.

Project Team: Dr. Steven Cochran, Ratna Jain

Stakeholders: David Wehrle

Department Mapping

The Department Mapping provides a centralized source for department information for Health Sciences applications. The Department Mapping allows applications such as iGrants, HSPeople Plus, and INSITE to maintain a consistent model of the University structure, and to share department identifiers (making reporting across applications possible).

Project Team: Paul Hanbury, Gwen Pechan

Stakeholders: Tom Berkhoudt , Jaime Cerilli

Disaster Recovery Plan

This plan is iTarget’s collection of processes, policies and procedures to restore operations critical to the resumption of business in the case of natural or other disasters. It also includes plans for coping with “lesser issues”, such as the unexpected or sudden loss of telecommunications, power, and network access.

Project Team: Steven Eichner, Sharon Miller, Joe Butchko, Frank O'Neill

Graduate Studies Office (including OASIS)

The Graduate Studies Office (GSO) administers the following academic degree-granting programs: Interdisciplinary Biomedical Graduate Program (PhD), Biomedical Informatics Program (PhD, MSc) and Clinical Research Training Program (MSc), Clinician Educator Training Program (PhD), Molecular Biophysics and Structural Biology Program (PhD), Computational Biology Program (PhD), and Program in Integrative Molecular Biology (PhD). OASIS is the online admissions application used to admit to these programs.

Project Team: Rob Carter,Lori Winkler

Henry (Faculty Promotions)

Promotions of Faculty of the School of Medicine are processed by the Office of Faculty Affairs. It requires the review of the candidate’s portfolio by several committee members at different stages. This application automates the process, including collection and dissemination of supporting documents, committee recommendations, and process completion.

Project Team: Rob Carter,Lori Winkler

Stakeholders: Sandra Honick

HSConnect (HSC)

HSConnect provides centralized login, user identity management, reporting, application integration, application security, access control management, to Health Sciences applications. Web applications using the advanced security include Center for Continuing Education in the Health Sciences (CCEHS), Computing Service and Software Development (CSSD), DLAR, and Research Compliance and Conduct Office (RCCO).

Project Team: Steve Cochran, Paul Hanbury, Ratna Jain

HSPeople Plus

This system provides a single view of all salary components of the Faculty of Health Sciences, as well as certain demographic information not available elsewhere on campus. The data involved consist of budgets and actual payments for University Salary Components (Base, Administrative, Supplemental, Incentives, Academic, Research), UPP, UDHS, and VA salary components. This system tracks compensation for all faculties in the Schools of the Health Sciences, and is a source system to iControl.

Project Team: Mary Fortun, Ratna Jain

Stakeholders: Mike Gaber, Diane Huchber, Dr. Saleem Khan, Deborah Kollar, Bill Madden, Sandra Honick

iControl

iControl is an executive information system, providing timely, accurate and integrated views of finances, research activities, space allocation, personnel and academics in the University of Pittsburgh Health Sciences. The system consists of the development and continued enhancement of the Health Sciences Data Warehouse (HSDW), and the development of the HS Information Center, the reporting and visualization of the information. It relies upon the integration of internal and external systems/data, including systems developed for our information needs. The goal of iControl is to provide a decision support system for the Senior Vice Chancellor of Health Sciences Offices.

Project Team: Steven Cochran, Mary Fortun, Ryan Higgins, Ratna Jain

Stakeholders and subject matter experts: Tom Berkhoudt, Jamie Cerilli, Deborah Kollar, Bill Madden

iGrants

iGrants is the application for entering, editing and managing data for grants awarded to the Health Sciences. It also functions as the grant’s transactional database that is a source for iControl.

Project Team: Steve Cochran, Ratna Jain

Stakeholders: Tom Berkhoudt, Jean Hartz, Michael Walters

Incoming Documents Log (IDL)

The Incoming Documents Log is an application that provides tracking and reporting abilities for pre-Award Grants independent of whether they are activated or not. The application will capture metrics related to Grants proposals, related to both internal measures of productivity within the department and external measures such as success rates.

Project Team: Chris Martin

Stakeholders: Tom Berkhoudt

Internet-based Studies in Education and Research (ISER)

ISER is an educational management system, with functionality to make module publication by non-technical users possible. It offers a single point of access for Health Science-related online education, as there is significant overlap between clinical and research practitioners.

Project Team: Ratna Jain

Stakeholders: Dr. Barbara Barnes, Erin List, Melinda Splane;

iSpace

iSpace is a space management system used by the Office of Administration, Health Sciences. It tracks the usage and allocation of space and provides floor plans coded a number of ways, including by paying department. Data from this system feeds iControl.

Project Team: Ryan Higgins, Ratna Jain,

Additional Team Members: Lori Burns, Chris Keyes

Stakeholders: Jamie Cerilli

Medical Alumni Association (MAA)

One of the primary purposes of the MAA is to support current medical students to prepare them for their future careers as physicians and loyal alums. The organization also organizes reunions and plans local and regional events to keep alumni informed and connected to the School of Medicine.

Project Team: Rob Carter, Lori Winkler

Stakeholders: Dana Kaasik

Medical Scientist Training Program (MSTP)

This online application, admissions reporting center and student and faculty tracking system supports the administration of the dual degree MSTP research training program.

Project Team: Rob Carter, Lori Winkler

Stakeholders: Justin Markuss, Kathleen Prigg-Hansell

Office of Academic Career Development Postdoctoral Database (OACDPD)

The project tracks information processed by the Office of Academic Career Development for the Postdoctoral Associate or Postdoctoral Scholar (candidate). This system’s information will include demographics, assignment information and tangible work and remuneration.

Project Team: Ratna Jain, Chris Martin

Stakeholders: Tammy Dennis, Mary Martin, Darlene Zellers

Office of Academic Career Development Postdoctoral Positions (P3 -- Pitt Postdoctoral Positions)

An online post-doctoral job board where University of Pittsburgh-associated personnel with post-doctoral faculty and training grant positions can post openings and post-docs can search and apply for positions. This web application is part of a larger initiative to increase the visibility of post-doctoral opportunities at the University of Pittsburgh.

Project Team: Paul Hanbury, Ratna Jain

Stakeholders: Tammy Dennis, Mary Martin, Darlene Zellers

Office of Admissions and Financial Aid (OAFA, includes OASIS-MedA)

The Admissions and Financial Aid Office is responsible for administering all financial aid and admission for the First Professional Medicine degree program.

Project Team: Rob Carter, Nick Fruscello, Lori Winkler

Additional Team members: Dan Bogesdorfer, Frank O’Neill, Steven Eichner

Stakeholder: Cynthia Bonetti, Dr. Beth Piraino, Dr. Kanchan Rao

Office of Diversity Affairs

The Office of Student Affairs/Diversity Programs exists to recruit and retain a diverse body of medical students. Premedical enrichment and other support programs are just a few of the services offered by the staff in pursuit of the goal of ensuring student success.

Project Team: Rob Carter, Lori Winkler

Stakeholders: Rhonda Matthews, Chenits Pettigrew

Office of Medical Education (OMEd)

The Office of Medical Education (OMEd) pursues teaching, research, and service missions related to the education of medical students.

Project team: Rob Carter, Lori Winkler

Stakeholders: Katie Maietta

Office of Science Education Outreach (OSEO) Research Training Program (RTP)

This web-based application will help manage the administration of the Office of Science Education Outreach (OSEO) program, which matches faculty with research opportunities and undergraduate and high school students interested in health sciences research.

Project Team: Chris Martin

Stakeholders: Dr. Saleem Khan, Katie Rossi

Office of Faculty Affairs

The Office of Faculty Affairs (OFA) is responsible for issues relating to School of Medicine faculty. The Office oversees standing committee operations, payroll and human resources functions, faculty performance evaluation, endowed chairs and professorships; statistical reporting, and serves as a liaison to the Office of the Senior Vice Chancellor for Health Sciences, the Office of the Provost, the Office of the Chancellor, Office of Legal Counsel, the University of Pittsburgh Physicians, and UPMC.

Project Team: Rob Carter

Stakeholders: Sandra Honick

Office of Student Affairs

The mission of the Office of Student Affairs (OSA) is to provide service and support to medical students to enhance their educational experience. Responsibilities include the student advising system, career counseling, enrichment programs, and supporting the process of residency application. This office is responsible for credentialing while attending school, as well as post graduation verification of requirements for licensing and admitting privileges. The office is responsible for assuring compliance with university and school policies. The office oversees some standing faculty committees, such as retention and promotions.

Project Team: Rob Carter, Lori Winkler

Stakeholders: Dr. Joan Harvey, Kim Kirk, Dr. Chenits Pettigrew

Online Faculty Profile

The Online Faculty Profile project will ensure that all departments in the Schools of the Health Sciences provide accurate and up-to-date information on faculty members. Academic Affairs will determine appropriate content, iTarget will provide templates and technology support for compliance, and will provide reporting to assist in auditing compliance.

Project Team: Steve Cochran, Ratna Jain

Stakeholders: Tom Berkhoudt, Dr. Maggie McDonald

Physician Scientist Training Program (PSTP)

This online application, admissions reporting center, and student and faculty tracking system supports the administration of the dual degree PSTP research training program.

Project Team: Rob Carter, Ratna Jain, Lori Winkler

Stakeholders: Dr. Richard Steinman, Blair Douglass

Project Initiation Request Form (PIRF)

This project streamlines the PIRF process by capturing milestones, feedback, decisions and status of request as the PIRF application is routed to approvers electronically.

Project Team: Ratna Jain, Chris Martin

Stakeholders: Jamie Cerilli, Laruie Sallows

PIRF Status Tracking (PIRFST) Application

The application allows the Space Administration Office to track progress and generate a log of active and completed PIRFs for review by senior management.

Project Team: Ratna Jain, Chris Martin

Stakeholders: Jamie Cerill

Publication Notification Form (PNF)

This project automates the faculty publication notification process. The project includes an electronic filing mechanism, searchable catalog of uploaded publications, a printable form, an area to upload and store the manuscript and an email trigger to designated recipients, submitters and users for various stages of the publication notification.

Project Team: Ratna Jain

Stakeholders: Gina Deible, Mary Downs

Research Education and Compliance Training (REACT) Website

The REACT website, when completed will serve as a central portal designed as a one stop shop where research administrators can access training, obtain information and access applications that support research administration. The web site will be an umbrella application and will obtain data from other grant applications.

Project Team: Dr. Steven Cochran

Stakeholders: Tom Berkhoudt